Frequently Asked Questions

Everything you need to know about memberships, packages, booking and getting started. Still stuck? Get in touch — we're happy to help.

Getting started

Can I join a mat class if I haven't done Pilates before?+

Yes — however, we recommend that you start with a private one-on-one session if you have never done Pilates, or if you are referred by a medical practitioner following surgery or injury.

It is important to understand the basic principles of Pilates and how to apply them correctly without aggravating an injury.

Can I join a Reformer class if I am familiar with mat Pilates?+

Yes. We recommend starting with a one-on-one private session if you're new to the equipment. It helps you feel confident and ensures you can fully enjoy classes with experienced members.

Where do I sign up?+

We automate sign-up in a fast, dynamic way through the Octiv Fitness mobile app.

  • Click the sign-up button on the website and complete the registration form by first confirming your Octiv membership, or register for a new membership.
  • Select your location (main studio), followed by the relevant package.
  • Once payment is successful, your Octiv profile is activated and you can log in on the Octiv mobile app.
Can my doctor refer me for the Discovery Spinal Conservative Care Programme?+

Yes — your DSCC Network doctor can refer you to Core Concepts Pilates & Rehabilitation Inc. Speak to your doctor today for a referral.

Booking classes

How do I book a class or a private session?+

We'll gladly assist you in setting up your initial booking and will contact you when we receive your registration. You're also welcome to use the Octiv app:

  • Click on Schedule, go to the date you want to book.
  • Book a class or session according to your purchased package.
  • To cancel a booked class, tap the class name to open the detailed view, then press Cancel.

Booking process explained on our Sign-Up page.

How do I book a free Vitality class?+

Vitality Health and Vitality Active members get up to eight free workouts every month at any facility in the Vitality Fitness Network — including Core Concepts Pilates. Bookings are made in the Discovery app, not in Octiv.

How it works

  1. Download the latest version of the Discovery app on your iOS, Android or Huawei compatible mobile device.
  2. Log in using the same credentials you use for the Discovery website.
  3. Navigate to Vitality and tap the Vitality Fitness tile under Your benefits and partners.
  4. Get started on your fitness journey.
  5. Book a workout — browse facilities near you in the Vitality Fitness Network and enjoy personalised recommendations. You can book and pay for a class or access pass in a few taps, using Vitality Pay or your Discovery Miles, and earn Vitality points towards your exercise goals.

Please note: you cannot make or pay for bookings on behalf of someone else. Bookings can only be made and attended by yourself.

Search "Core Concepts Pilates" in the Discovery app to find us. See our News page for more.

I can't book my next class or session.+

Core Concepts uses Octiv, our online booking and payment system.

  • Make sure you're registered with Core Concepts and linked to our facility.
  • You'll need booking credits before confirming a class. Log in to Octiv on your phone to purchase credits.
  • Remember: bulk packages have expiry dates, and you cannot book beyond that date.
Now that I've booked my initial session, how do I book my next class?+

Bookings are managed via Octiv, which requires credits.

  1. In the Octiv app, go to Packages.
  2. Tap TOP UP next to your Single Session Add-on, or select Buy a New Package.
  3. Choose credits, select payment method, then press Pay to complete by card or Instant EFT.

Credits load instantly, and you can book your next class or session right away.

How do I attend a virtual class?+

You can access our Core Concepts Online Library through Octiv:

  1. Log in and go to the Schedule page.
  2. Below the calendar, select WORKOUT.
  3. Switch your programme from Octiv Invoicing to Online Library.
  4. Browse the list, choose your class, and click on the video to begin.

Use the calendar to revisit past recordings. Videos are available Monday to Friday.

Recommended equipment: 1–2 spiky balls, a Theraband or hand towel, a balance pad or firm pillow, a foam roller or rolled-up bath towel, a chair (without armrests), and a broomstick. Not all items are used in every class. If you need equipment, ask us in the studio.

Packages & credits

Can I convert my mat class credits to reformer credits (or vice versa)?+

Packages stay within their chosen format. Mat and Reformer credits can only be converted into Reformer Core Collective packages, which cover both class types.

Subscriptions cannot be converted (refunded if applicable).

As a once-off courtesy, credits may be converted if:

  • Used credits are charged at the single-class rate, with the balance applied to the new package.
  • Requests come from active members before booking into a new class type.

This is a once-off gesture, subject to approval, to keep studio flow consistent while offering flexibility.

What prevents me from redeeming my credit on the exact day it expires?+

Credits linked to your package automatically deactivate at midnight as the expiry date begins, so they cannot be redeemed on that day.

Can I extend my package beyond the expiration date?+

Our packages have set expiration dates to keep things fair and consistent for all members, and to ensure accurate reporting for both members and the studio. We understand life can interrupt your plans, so as a once-off courtesy we may offer a short extension under certain conditions:

  • Please make written requests before your package expires — adjustments aren't possible once the expiration date has passed.
  • Extensions are limited to a short grace period and are subject to approval.

Payments & subscriptions

How does my card subscription work?+

When you link your card to your Pass account (the Reformer Core Collective Pass), your Octiv subscription works just like Netflix. After signing up, your monthly payment is processed automatically for the length of your contract — no reminders or manual payments needed.

For example, with the Reformer Core Collective (10 classes / month · 12-month):

  • Your card is charged R2 400 each month.
  • The contract runs for the length of your term — automatically, each month.
  • You enjoy your monthly class allocation across Reformer, Mat and Yoga during this period.

How to link your card in Octiv:

  1. Open the Main Menu (top left).
  2. Select "My Cards".
  3. Tap the "+" button.
  4. Follow the prompts to link your card.
  5. Go to your email and open "Octiv: Action Required – Link Your Card" to complete the process.
Is my payment secure?+

Yes — Octiv uses Paystack, a PCI-certified gateway with encrypted transactions and fraud protection. You'll confirm payments with an OTP, banking prompt, or in-app approval, giving you bank-level security.

For extra safety, avoid saving card details on your phone.

Frequently encountered errors+

Email address is invalid — remove the space at the end of the email (this usually happens when selecting an address from an autocomplete menu).

Transaction cannot be processed at this time – invalid service parameters — the bank has blocked payment after several unsuccessful attempts. To resolve, contact the studio to generate a new invoice. Before paying again, check with your bank that "3D Secure" is activated on your card, or choose another card or payment option (e.g. Instant EFT or SnapScan). Check Paystack status here.

Studio & team

I can't find the Stellenbosch Central studio.+

Our Stellenbosch studio is a tranquil gem tucked away at the end of Hamman Street. Hidden behind a row of houses, you'll find a peaceful panhandle property with secure parking just beyond the gate.

Follow Hamman Street to the cul-de-sac at the end. Look for the Virginia Way Offices in the panhandle behind the houses on the left. At the security gate, press the intercom for Core Concepts Pilates and we'll welcome you in.

How qualified are the instructors?+

Our therapists are handpicked from physiotherapists and biokineticists with a passion for healthy movement. They are all STOTT PILATES® and MAP Movement® qualified instructors, and keep abreast of the latest clinical information relevant to our rehabilitation method.

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Protection of Personal Information Act (POPIA)

Core Concepts Pilates & Rehabilitation Inc. acknowledges that it cannot contract out of the provisions of the POPI Act and, to this end, should the provisions of the POPI Act apply in respect of any of the services rendered in terms of this advertisement / recruitment / web-site etc., the provisions of the POPI Act will prevail over any provisions contained in the aforementioned that may be contrary to such provisions, provided that Core Concepts Pilates & Rehabilitation Inc. expressly acknowledges that this clause will only apply in relation to aspects of the service/s to which the POPI Act will apply in law.

The Parties cannot sue each other or the Information Officer for any loss, damage or injury which they suffer unless:

Core Concepts Pilates & Rehabilitation® Multidisciplinary Practice — Terms & Conditions

Updated: 19 June 2026

IMPORTANT — PLEASE READ CAREFULLY

When purchasing, using, or accessing the services of Core Concepts Pilates & Rehabilitation® Multidisciplinary Practice, you are entering into a legally binding agreement. These Terms & Conditions govern your membership, use of the Octiv Fitness Platform, and participation in our studio services.

By completing the electronic acceptance process, clicking “Submit” or “Accept”, using any of our services, or otherwise indicating acceptance, you confirm and represent that you are authorised to bind yourself and any other party on whose behalf you use the service and/or software, and that you agree to be bound by all of these Terms & Conditions, including the waiver of liability, disclaimer of warranty, and limitation of liability provisions, to the exclusion of any other rights or obligations.

1. Getting started: membership, Octiv, and booking credits

This section defines the essential terms for accessing our services.

Booking Credits
The necessary “currency” for all services, secured in advance via Octiv to book Private Sessions and Group Classes. Booking credits are strictly non-refundable, non-transferable, and non-exchangeable.
Invoicing
Octiv invoices are generated directly by members at the time of purchase and are not managed or corrected by the studio.
Membership
An Octiv profile registered to the studio, which grants access to the Octiv app. The Membership remains valid even if a package or subscription expires, allowing members to purchase new services later.
Notifications
With an active Membership, members receive notifications and emails (including promotional ones) related to bookings, the studio, and Octiv. Members are responsible for managing their email preferences in the user-managed Octiv app; the studio is not responsible for missed important information due to changes in these presets.
Octiv
Our required online booking and payment platform where members must manage their profiles and purchases. Members must keep their contact information up to date.
Package
An advanced purchase of a set number of Booking Credits for Private Sessions or Group Classes.
Payment Method
All payments are exclusively online because they link directly to your Octiv profile, preventing delays or errors. This ensures a seamless membership experience with instant receipts, easy renewals, and uninterrupted access — without extra steps. While cash may feel simple, it does not integrate with our system. Online payments are the only way to guarantee your membership is updated immediately and accurately.
Subscription
A fixed-term package that rewards regular practice with a lower rate and is billed monthly for the full contract duration.

Marketing Communication

By becoming a member, you are automatically opted in to receive our studio’s marketing communication. These updates are designed to keep you informed about classes, packages, and studio-relevant news. You may choose to opt out at any time via your Marketing Channel or by contacting us directly. Please note: we avoid unnecessary messaging and will not spam you — our communication is limited to important, member-relevant information only.

2. Packages and subscriptions

Access to appointments is determined by the specific package or subscription purchased. Any classes booked using an incorrect package will be corrected, as the studio reserves the right to invoice members for any fee difference.

A Package is an advanced purchase of a set number of Booking Credits for Private Sessions or Group Classes. A Subscription is a fixed-term package that rewards regular practice with a lower rate and is billed monthly for the full contract duration — the cost is not a once-off payment covering the entire term.

Types of offerings

Offering typeCharacteristicsExpiry / termPenalty for missed class / late cancel
Packages (Bulk)Once-off payment. Rewards regular practice with a lower rate.Fixed, non-extendable expiry date.Permanent loss of the associated Booking Credit.
Packages (Single Session Add-On)Offers greater freedom and flexibility.Non-expiring booking credits, but at a slightly higher cost.Permanent loss of the associated Booking Credit.
SubscriptionsMonthly billing for the full contract duration.Fixed-term contract.Additional financial fee charged to associated card (see Section 4).

Note: Young Adult packages and promotions are exclusive to individuals under 25 years old.

3. Expiry, medical procedures, and holiday requests

3.1 Medical procedures

3.2 Packages

3.3 Subscriptions

4. Cancellations and penalties

All bookings are paid in advance.

4.1 Cancellation thresholds

To avoid a penalty, cancellation must occur before the following cut-off times:

When cancelling after the threshold, Octiv will display a notice. Proceeding with cancellation will result in the loss of the associated Booking Credit or the applicable late-cancellation fee.

4.2 Penalties for missed appointments

There is a distinction in penalties based on the type of offering purchased:

Offering typeMissed appointment / late cancellationPenalty fee
Packages (all types)Missed or unattended appointments, including late cancellations, result in the permanent loss of the associated Booking Credit.Booking Credit forfeited.
Subscriptions (Limited Credits)Missed or unattended appointments, including late cancellations, result in the permanent loss of the associated Booking Credit.Permanent loss of the associated Booking Credit.

5. Financial and administrative policies

5.1 Early contract upgrade policy

5.2 Fee adjustments

5.3 Administrative requests

6. Copyright & intellectual property

All content, branding, and materials provided by Core Concepts Pilates & Rehabilitation® Multidisciplinary Practice are protected under copyright law. All rights reserved.

7. Octiv platform & SaaS agreement

Core Concepts Pilates & Rehabilitation® Multidisciplinary Practice operates exclusively through the Octiv Fitness Platform, a licensed cloud-based SaaS system. By registering as a member, you agree to abide by Octiv’s Terms of Use, including:

These provisions form part of Core Concepts’ Terms & Conditions and are binding upon acceptance of membership. For full details, members may view Octiv’s Terms of Use.